Announcement of 51th Annual Meeting of Environmental Systems Research and Call for Submissions

Announcement of 51st Annual Meeting of Environmental Systems Research and Call for Submissions

The Committee on Environmental Systems, Japan Society of Civil Engineers is pleased to announce a call for submissions for its 51st Annual Meeting of Environmental Systems Research. (Details below.) Submissions for both full text review and abstract review will be conducted electronically, so please take careful heed of submission deadlines.

DETAILS

1. Organizer: The Japan Society of Civil Engineers (Committee on Environmental Systems)

2. Dates: October 21st – 22nd, 2023 (Sat. - Sun.)

3. Location: Koriyama Central Public Hall
1-8-4, Rokusan, Koriyama, Fukushima 963-8876, JAPAN
https://www.city.koriyama.lg.jp/soshiki/152/6366.html (Japanese Only)
The 51st annual meeting would be changed Online Meeting in case of the COVID-19 pandemic.

4. Topic:
The focus of this meeting is the promoting the study of relationships between environment and society, i.e. people and their livelihoods, as complex systems. A priority will be placed on research and proposals that create foundations for society and the environment based on a systems approach. Topics of interest include but are not limited to: environmental theory, ethics, planning, construction methods, conservation, statistics and dynamics, assessment, decision making support methods, citizen awareness, and education, at local, regional, and global levels.

5. Categories of submission:
1) Submissions for Full Text Review: Papers that are accepted through peer review process by the Committee. These are expected to be work that sets the standards of the field of environmental systems research in quality of creativity, reasoning, and practical relevance. Submissions that are not selected in this category can be re-submitted for abstract review. This category can also accept “proposal research papers” that raise or evaluate new questions and proposals concerning environmental systems understanding and analysis, approaches, techniques, policy measures, etc., examining their effectiveness, significance, and future developments.

2) Submissions for Abstract Review: Papers and reports that are accepted through abstract review process by the Committee. These are any novel proposals and research concerning environmental systems, including case studies, reports on projects underway, and so on. Special interest is placed on reports on the results of practical implementation of technologies and social initiatives.

Please specify within application whether oral presentation or poster presentation is the preferred format for submitted works. Final decisions of the presentation format for each work will be made by the Committee. As a general rule, across all categories, any individual will be only allowed to make one presentation. An exception is if a participant appears in both a special session and a regular session. However, even in this case submission of multiple papers for full text review will not be recognized.

Notice: The poster presentation was changed to the oral presentation if the meeting would be held Online.

Additionally, those submitting full text reviewed papers entirely in English are encouraged to submit their work to the English-language Journal of the JSCE, which the Society has been publishing since 2012. [For details, see: http://committees.jsce.or.jp/jjsce/english/index-e]

6. Call for Special Session Proposals
We welcome session proposals that bring together a multiplicity of submissions. For example, in 2020 the 50th Annual Meeting included two special sessions: “Environmental innovations and their implementation for realization of Zero-carbon city” “practical efforts to solve various environmental problems” and “Emergence of research DX in climate change by online/offline deliberation and citizen science” To propose a special session, please submit a proposed session name, session purpose, topic, and/or relevant submitted works, relevant presenters and their organizations, number of pages required, and so on to the JCSE Secretariat by Friday, February 17th, 2022. Adoption of special session proposals and acceptance of papers for the special sessions will be decided by the Committee.

7. Outline of Submission Process

(1) Submissions for Full Text Review

-Application/Submission Process
Application and submission will be conducted simultaneously via the Committee on Environmental Systems website according to the following process. Note that this website is available only in Japanese.
1) Visit the Committee home page at: http://committees.jsce.or.jp/envsys/
2) Click the “Submit Paper” link to proceed to the submission page. You need to log in the Editorial Manager (EM) as author. Please register yourself as a new user when you use EM for the first time.
3) At author main menu page of EM, click “Submit New Manuscript”, select category of submission, fill out title, authors, etc., and upload the manuscript as following the instruction of EM.. In the case of co- authorship, please enter all names in the order listed on the paper. Changes to author names or order after submission are not permitted.

-Application/Submission Period
Submission Period: March 3rd (Fri.) - 3pm March 22nd (Wed.) noon, March 27th (Mon) , 2023

※ Following successful submission, a confirmation email will be sent to the registered email address.
※ Please take care to allow sufficient time for filling out forms and transmitting relevant files when submitting. Particularly when approaching submission deadline, simultaneous access can lead transmission and processing slowdown in the system. Submission will close at 12:00 on the deadline date.
※ Please note that displayed time of EM is East Standard Time of north America, which is 13 hours behind from Japan Standard Time during summer time, and 14 hours behind during the rest of the year. Excepting in cases of our server trouble, delays resulting from difficulties with submission forms are considered the author’s responsibility, and attempts to submit after the final deadline will not be accepted.

- Paper Guidelines
(Following acceptance, presenters will be asked to submit a final version of their papers in the special MS Word format to publish electronic journal. Please have such a copy ready in advance.)

Please submit papers in the form of a PDF file, sized to A4, attaching summaries in English (300 words) and Japanese (350 characters). Please keep paper within 4-12 sized A4 pages and note that there are additional page fees for each page past 6 pages.

For papers to be submitted as a proposal research paper, please be sure to: (a) include an extra page at the beginning outlining objectives of the paper and the reason why the paper can be considered as the proposal research paper in about 200 Japanese characters  what the contribution is and why it is novel; and (b) make sure the title, summaries (English and Japanese), and main body of the proposal research paper reflect these claims. Missing items may result in the work not being accepted. Submissions will be subject to strict peer review by the Environmental Systems Committee. Depending on their judgment, works may not be accepted or revisions requested. Also note that with the exception of revisions requested by the reviewing committee, amendments and additions to the title or list of authors will not be accepted.

Please note that submissions that differ substantially from the Committee’s draft guidelines may be rejected before entering the peer review process. Please be sure to read thoroughly the guidelines on Committee website: http://committees.jsce.or.jp/envsys/

(2) Submissions for Abstract Review:

-Application/Submission Process
1) Visit the Committee home page at: http://committees.jsce.or.jp/envsys/
2) Click the “Submit Paper” link to proceed to the submission page. You need to log in the Editorial Manager (EM) as author. Please register yourself as a new user when you use EM for the first time.
3) At author main menu page of EM, click “Submit New Manuscript”, select category of submission, fill out title, authors, etc., and upload the manuscript as following the instruction of EM.. In the case of co- authorship, please enter all names in the order listed on the paper. Changes to author names or order after submission are not permitted.

-Application/Submission Period
Submission Period: June 2nd (Fri.) - 3pm June 16th (Fri.) 3pm June 19th (Mon.), 2022

※ Following successful submission, a confirmation email will be sent to the registered email address.
※ Please take care to allow sufficient time for filling out forms and transmitting relevant files when submitting. Particularly when approaching submission deadline, simultaneous access can lead transmission and processing slowdown in the system.
※ Please note that displayed time of EM is East Standard Time of north America, which is 13 hours behind from Japan Standard Time during summer time, and 14 hours behind during the rest of the year. Excepting in cases of our server trouble, delays resulting from difficulties with submission forms are considered the author’s responsibility, and attempts to submit after the final deadline will not be accepted.

- Guidelines for Abstracts
Abstracts should be under 800 characters in Japanese or 500 words in English and succinctly and clearly outline the research or report in question (objectives, methods, and results or conclusions). Submitted abstracts will undergo strict review by an impartial subcommittee based on the concreteness of the methods, results, and conclusions written. In the case of quantitative research, please include important numeric values within the submitted abstract. Even if those elements are not included, submissions may not be accepted.

Please note that in cases where the contents of the finally submitted work are found to differ considerably from those outlined in the abstract, it is possible for acceptance to be revoked.

In cases where an abstract was accepted, but for whatever reason the final version of a paper cannot be submitted, please be sure to notify the Secretariat before the deadline of final version submission. [See contact details in section 10 below.] In cases of insufficient reason or lack of forewarning in failures to submit a final version of paper, the Committee retains the right to decline submissions by the same authors (including co-authors) in future annual meetings.

(3) Submission of final version of paper for all categories of submission

Following acceptance in either category (full text review or abstract review), authors will be asked to submit final version of paper in PDF format via email to the secretariat of the Committee (fumiharu-ozaki@jsce.or.jp) by August 21st (Mon.), 2023, following the drafting guidelines (https://committees.jsce.or.jp/envsys/sakusei). When you submit your final paper/abstract under abstract review category, you must select either full paper submission (B-1 sub-category) or only abstract submission (B-2 sub-category). Please strictly observe the deadline - late submission may result in revocation of acceptance.

Submissions in category of full review including proposal research papers and those in abstract review will be separately printed in two publications, respectively: “Journal of JSCE, Ser. G (Environmental Systems Research)” and “Proceedings of Annual Meeting on the Environmental Systems Research”.

8. Author Fees

Author fees will be collected from authors whose works have been accepted for presentation. Invoices for the fees will be issued, together with appropriate excess page fees and printing fees.

Notice: The color printing fees will not be charged as the committee decided not to print and bind as the journal. Whereas the overhead cost, author fees and excess page fees will incur a charge even in this case.

1) Author fees
Full text reviewed papers:  12,000 yen
Abstract reviewed papers:  B-1 sub-category 7,000 yen (full paper)
B-2 sub-category 3,000 yen (only abstract)

2) Excess page fees
Each page beyond 6 pages (both categories) will incur a charge of 3,000 yen/page

9. Awards and Recognition

There will be four categories for awards; excellent paper award, incentive paper award, excellence oral presentation awards for students, and poster presentation awards. For details, please see the Committee homepage.

10. Applications and Contact Information

Environmental Systems Committee, Japan Society of Civil Engineers
Secretariat E-mail: envsys@ml-jsce.jp
Environmental Systems Committee homepage: http://www.jsce.or.jp/committee/envsys/